Use ChatGPT to write emails you're dreading

Smart marketers don't waste time agonizing over awkward messages. They let AI handle the diplomacy.

November 13, 2025

Saying no to clients. Pushing back on bad ideas. Addressing scope creep.

These emails take forever to write because you're trying to sound clear without sounding harsh.

ChatGPT can do it in 30 seconds.

Try this prompt:

You are my communication coach.  

I need to write an email about [insert situation — e.g., pushing back on a client request or giving feedback on a bad idea].  

Tone: Clear, respectful, confident.  
Goal: Be honest without being rude.  

Include:  
– A short, polite opener  
– A clear explanation of my reasoning  
– A firm but professional boundary or next step  
– A friendly close that keeps the relationship positive  

Draft the email for me, then suggest 2 alternative phrasings for the key message.

You'll get a tactful, confident email you can send as-is, or tweak with a follow-up like "make it warmer" or "more direct."

Happy prompting!

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Use ChatGPT to write emails you're dreading

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