If you've explained the same task twice, you're leaking time. ChatGPT can turn a messy brain dump into a clean, assignable SOP in minutes.
Try this prompt:
You are an operations manager. Turn the messy workflow below into a
clear, step-by-step SOP that a junior VA can follow without supervision.
Structure it as:
1. OVERVIEW
- What this SOP covers
- When to use it
- Who owns it
2. STEP-BY-STEP INSTRUCTIONS
- Exact actions to take, in order
- Tools and logins required
- Inputs needed and outputs expected
3. QUALITY CHECKLIST
- What "done right" looks like
- Common mistakes to avoid
4. NOTES
- Edge cases or exceptions
- Flag any gaps I need to fill in
My workflow:
[PASTE YOUR BRAIN DUMP HERE - MESSY IS FINE, JUST DUMP IT]
Once you have a draft, push it further:
"Simplify this for a VA with no marketing background."
"Turn this into a Loom script I can record."
"Identify any steps that could be automated."
Happy prompting!
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