Bad pitches land in your inbox daily. Misaligned partnership requests. Projects that don't fit your expertise. Opportunities that sound good but aren't right for you.
Most marketers either ignore them completely or send awkward responses that kill future opportunities.
ChatGPT can help you decline professionally while keeping doors open.
Try this prompt:
Help me write a professional "no" response that maintains the relationship.
The request: [describe what they're asking for]
Why I'm saying no: [budget mismatch, timing, not the right fit, outside expertise, etc.]
Relationship context: [new contact, existing client, industry peer, potential future opportunity]
Tone preference: [warm but firm, straightforward, apologetic, enthusiastic about future possibilities]
Write a response that:
- Declines clearly without over-explaining
- Shows I value the relationship
- Leaves room for future collaboration if appropriate
- Sounds genuinely helpful, not robotic
Keep it concise but human.Clear boundaries. Preserved relationships. No awkward follow-ups.
Happy prompting!
---